AoTCaptain < Main

---+ Directions for Astronomy on Tap Captain

The Astronomy on Tap Captain is the MC and in charge of the event going off without a hitch.

---++++++General Responsibilities

   * Emcee the event, including introducing the speakers, and give announcements
   * Set up the A/V Equipment for the speakers
   * Create astro quiz slides to be played in the intermission
   * Run and sit on the Q&A panel
   * Select and distribute astro swag
   * Answer attendee questions on astronomy, physics and science
   * Close down the event at the end of the two hours
   * Positively represent the Institute, the Department, and our profession

---++++++ Week Prior to Event

   * Contact the Speakers and Volunteers to remind them of their responsibilities: meet 30 minutes before start time, ready to Q&A, etc.
   * Check the supply of handouts for the lecture (outreach schedules/skymaps).  If running low (<50), make additional copies.
   * Make astronomy quiz with ~10 questions involving astronomy-related news or astronomy, potentially even material covered in the talks.
   * Using a Keynote or Powerpoint template you get from Cameron, make a slideshow where each slide is a question and it auto-cycles through the slides with 30 seconds per slide.
   * Get the quiz submission box and quiz forms from Cameron to bring to the venue.
   * Get the Captain's box with AoT badges, tally counter, etc from Cameron's office (Cahill 323)
   * Get appropriate swag from Cameron's office
   * Get copies of handouts (outreach schedule)

---++++++ Arriving at AoT Venue

   * The downstairs area opens its doors at 7PM, and we'll plan to start by 7:30.  But the management will let you down a little early to help set up.  Try to get there by 7:00.  It'll give you a chance to order a beer too!
   * Station one Volunteer at the entrance to the bar to hand out materials and quiz sheets.  Use tally counter.
   * Help set up speakers on A/V equipment. 
   * Find out details about Lecturer for short introduction (2-3 sentences; where they're from, research focus, something unique?)
   * Give all astronomers present AoT badges.

---++++++ AoT Start

   * Announcements
      * Thank everyone for coming
      * Introduce yourself
      * Announce the schedule for the night: 2x10 minute talks with questions, intermission, quiz with prize, and panel Q&A.
      * Point out flyers, swag, handouts, and Q&A box
      * Announce how to identify volunteers with their badges
      * Remind people of all events
      * Thank Der Wolfskopf and remember to tip servers!
   * Introduce speaker
   * Drink!


---++++++ Immediately After Talk

   * If needed, help facilitate Q&A for the speaker. Limit questions to 5 minutes.  Stand up at front to signal the end of questions.
   * Inform the audience that about the short intermission, then next speaker.  
   * Remind people about the quiz.
   * Drink and mill about.


---++++++ Panel Q&A or Slideshow

   * This is pretty free form and up to you.  If you want to have a pre-planned informal slideshow or demonstration, you can.  Default is to have Lecture Volunteers act as a panel Q&A for attendees.
   * Remember to introduce each panelist

---++++++ Quiz Prize

   * At the very end, go through the quiz submissions and grade them.
   * Give the prize to the quiz with the most correct answers; if a tie, pull at random from winners.

---++++++ End
   * Thank everyone for coming!
   * Reminder of future events.

---++++++ The Day after the Event (IMPORTANT TO FOLLOW UP ON THIS)

   * Write a short blog post on the event (i.e. a paragraph or two) for the outreach website. Include # of attendees.  For examples, see: past events. 
   * Send this description to Cameron Hummels, who will post it.
   * Return Lecture Captain box to Cameron.
This topic: Main > WebHome > AstronomyOnTap > AoTCaptain
Topic revision: r3 - 2016-06-16 - OutreachAdmin